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Procurement Officer (2 positions)


  • University of North Dakota
  • 11/15/21
  • Grand Forks, ND
  • 58201
  • $55k+ DOE / Yearly
  • Full-Time
Job ID 2937215
Procurement Officer (2 vacancies)
UND Procurement & Payment Services

Description
Are you look for an exciting career in a position that has a variety of job duties, flexibility and responsibility in a fun and productive work environment? Do you want to be a part of a transformational team moving procurement to the next level? If yes, UND is looking for you!
The Procurement office is in the process of reorganizing and reprioritizing to serve our customers in a more efficient and effective way. We are looking for highly motivated, team players to take us to the next level in customer service and successfully negotiate on behalf of the university. As a result of this reorganization, we have several key positions available.
The University of North Dakota (www.UND.edu) is seeking a Procurement Officer (2 positions). This position is responsible for managing and executing the procurement process and the supply base for purchases of goods and services that exceed $100 million annually.
The position will work collaboratively with departments across campus to obtain the best supplies or services at the best value, lead campus stakeholders in Invitations for Bid (IFB), negotiate contracts and manage execution of post award contracts for set commodities. UND is seeking a professional with proven, superior verbal and written communication skills who enjoys a challenge and is eager for the opportunity to lead the execution of the procurement process.
The ideal candidate will consider all aspects of their relationship with suppliers, including quality, value and the ability to respond quickly to changing supply requirements, while striving to select suppliers that can act as long-term partners and help the University meet its strategic objectives. The ideal candidate must have strong interpersonal and conversational skills, as well as proven negotiating skills to build effective working relationships with supply partners and departments.
This position will be responsible for the traditional purchasing functions, such as handling purchasing requests from different departments, issuing purchase orders for non-strategic supplies and following up with orders to ensure that suppliers deliver on time.
The individual will demonstrate integrity and ethics in all business transactions.
Due to the nature of the position, extra working hours may be required during busy times, and the position will need to be available outside of regular work hours when needed.
Duties & Responsibilities
Work collaboratively with departments across the University using independent, professional judgement to determine the appropriate method of procurement
Collaborate with campus departments to establish the statement of work (SOW), performance measures, award criteria, terms and conditions, and other requirements to create clear and concise Request for Proposal (RFP) and Invitation for Bid (IFB) documents, formal and informal, following all applicable North Dakota laws and regulations, North Dakota University System (NDUS) and University of North Dakota policies and procedures
Oversee pricing negotiations, service contracts and authorization of new vendors
Secure favorable terms and negotiate purchases of goods and services for the University, assuring vendors are in good standing with the state
Act as liaison between University units and vendors
Responsible for integrity of departmental purchase requisitions over set thresholds for accuracy, procurement action, proper account coding, legal review and compliance with all applicable policies and procedures
Execute post-award contract performance management actions on assigned commodities. Monitor and evaluate contractor performance for compliance with terms and conditions of contracts
Analyze and resolve conflicts with suppliers with reference to quality, payment discrepancies and/or contract terms and conditions
Advise internal and external users on policies, procedures, order status or request for specification and pricing assistance
Attend conferences and training to keep up to date with industry trends, legal requirements and gain knowledge from peers on processes and content improvements as budget allows
Use superior interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly and exhibiting logical sequential order
Other duties as assigned
Specifically, the Procurement Department plans, organizes and directs all purchasing activities across campus. The Procurement Department is responsible for vendor negotiations, formal bids, formal requests for proposals, policy and procedure development including implementation and compliance monitoring. The departments focus is to provide quality, professional service to University community and to function as the liaison between the vendor community and the University.

Minimum Requirements
Bachelor's degree in Supply Chain Management/Purchasing, Business Administration, Finance or related field. Candidates graduating with a degree by 12/31/21 will be considered; Or 2 years of college and 3 years of directly related work experience
Knowledge of general purchasing principles
Superior interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly and exhibiting logical sequential order
Excellent organizational and prioritization skills
Ability to work independently or as a team member, with flexibility to handle a broad range of responsibilities as well as the ability to manage multiple projects simultaneously
Proficient with Microsoft Word, Outlook, Excel
The ability to follow oral and written instructions
Successful completion of criminal history records check.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Experience working with PeopleSoft
3 years procurement experience
Proven expertise in sourcing of services and commodities
Certification by a recognized professional organization including: Certified Purchasing Manager (CPM), Certified Associate in Contract Management (CACM), Certified Professional Contract Manager (CPCM), or Certified Purchasing Professional (CPP)
Minimum Hiring Salary/Position Classification
Salary commensurate with Experience, Exempt, Full-time, Benefitted
Work Schedule
Usually 8:00 a.m. to 4:30 p.m. Monday Friday. Due to the nature of the position, position may require 40+ hour work weeks and position will need to be available outside of regular work hours when needed (evenings, weekends).

Benefits
Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
To Apply
For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.


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