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Contract Administrator/Manager


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Salary Range: $89,900-$127,800

Qualification Requirements: 1) A baccalaureate degree from an accredited college
MANAGER and four years of full-time satisfactory professional experience in purchasing,
procurement, contract administration or a related field; at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2) A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
Note: Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
Responsibilities:
Under direction, with wide latitude for independent action and decision making, supervises a procurement unit or program of some size or complexity within an agency involving the acquisition of goods, services, and construction. Prepares overall work schedules and coordinates workflow. Oversees and manages pre-solicitation review activities; evaluates solicitation documents and works with program/user personnel to ensure that the user needs are satisfied in a timely, cost-effective manner and that technical specifications are in compliance with applicable regulations and are clearly understood by vendors and contractors. Reviews and approves contract specifications before advertising, to ensure conformity to the agency's requirements and federal/state/city mandates. Approves
recommendations for contract awards, modifications, emergency purchases and extensions of time on contracts. Supervises the review of specifications by users in order to determine the most cost effective way of obtaining the required items. Reviews work of subordinates for effectiveness, efficiency and compliance with established rules and guidelines. Consults with and advises the Agency Chief Contracting Officer and other superiors on buying policies. Confers with, consults and advises department heads on problems relating to the procurement of goods, services and construction. Manages investigations pertaining to vendor responsibility decisions, vendor performance and product performance; or performs assignments equivalent to those described.
Under direction of the Agency Chief Contracting Officer (ACCO), with considerable latitude for independent action and decision making, serves in the capacity of Deputy


ACCO in agencies requiring large scale procurement involving the acquisition of goods, services and construction. Enforces and monitors agency compliance with Chapter 13 of the City Charter and with the Rules of the Procurement Policy Board, Mayoral policies and procedures and procurement-related laws, rules and regulations. Enforces and monitors compliance with the requirements of the Minority and Women-owned Business Enterprises Development Program. Directs and supervises a procurement program of significant size or complexity within the agency involving the acquisition of goods, services and construction. Develops procedures for administration of contract and procurement activities, such as solicitation, awarding and processing of bids and contracts; monitoring performance of vendors and contractors, and effecting contract changes and modifications. Coordinates training activities for agency and procurement staff. Manages the procurement staff in daily activities involving major procurement and contracting functions and in specifications for services, and negotiations of prices and terms with vendors, contractors, and suppliers. May direct, coordinate and control the planning, implementation and supervision of the central purchase of goods, services and construction used by one or more City agencies. In ten temporary absence of the ACCO, may perform the duties of that position.

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